Create a bill
Raise a GST invoice in Storeflea — add a customer and items, apply discounts, choose cash or udhaar, and print or share the bill.
Quick steps
- 1
Open Billing
From the main menu, open the Billing screen. On a wide screen you get the point-of-sale layout; on a phone you get a step-by-step wizard.
- 2
Pick the customer
Search an existing customer by name or phone, or add a new one on the spot. Walk-in cash sales can be left as the default cash customer.
- 3
Add items
Search each product by name or scan its barcode. Set quantity and, if needed, edit the rate. Prices, tax rate and stock are pulled from the product.
- 4
Apply discounts (optional)
Give a per-line discount, or an overall bill discount (before-tax or after-tax). Use the GST-inclusive calculator if your rate already includes tax.
- 5
Choose payment
Pick the payment method — Cash, Online, or Udhaar (credit). For Cash or Online, choose the account it was 'Received in'. Udhaar posts the total to the customer's ledger.
- 6
Save, print or share
Save the bill to generate the invoice number. Print it, or share the PDF on WhatsApp directly from the confirmation screen.
Billing is the screen you will use most. Storeflea adapts it to your device: a fast point-of-sale (POS) on desktop and a guided wizard on mobile — the end result is the same GST invoice, correctly posted to your books.
Desktop vs mobile
- Desktop (screen ≥ 1280px) — a two-pane POS. The left pane is an editable line-item table where each row has its own product dropdown, quantity and rate; the right pane shows the running total, discount and payment controls.
- Mobile / smaller screens — a step wizard: customer → items → discount → payment → confirm. One decision per screen.
Adding items
Search a product by name, or use a barcode scanner — scanning adds the item (and picks the right batch) automatically. Each line pulls the selling price, GST rate and available stock from the product master, so the tax is always computed correctly. You can override the rate on any line when you need to.
Discounts and round-off
Storeflea supports three kinds of reduction, and they stack:
- Line discount — on a single item.
- Bill discount — on the whole invoice, either before tax or after tax. It posts to the Discount Allowed ledger.
- Round off — an opt-in setting that rounds the final payable to the nearest rupee and records the difference.
If your price list is tax-inclusive, use the GST-inclusive calculator to back out the base rate so the printed tax is correct.
Cash, Online or Udhaar
The Payment Method is a single choice with three options:
- Cash — paying now in cash. Pick which cash account it was Received in.
- Online — paying now by bank/UPI/card/wallet. Pick the money account it was Received in (your Bank, UPI, Card or Wallet account from Cash & Bank).
- Udhaar — credit. The full invoice total moves to the customer's ledger as an outstanding balance you collect later.
A bill is either fully paid (Cash/Online) or fully on udhaar — there's no part-payment on the bill itself. To collect part of an udhaar later, record a receipt against the customer (see Customer ledger).
After saving
Saving assigns the invoice number from the shop's bill series and posts the accounting entries. From the confirmation you can print the invoice or share the PDF on WhatsApp to the customer.
Multi-shop tip: each shop has its own bill series and GST identity, so invoice numbers never clash between branches. See the Multi-shop guides for details.
Frequently asked
How do I give a bill on credit (udhaar) in Storeflea?
While creating the bill, set the Payment Method to Udhaar instead of Cash or Online. The full invoice total is added to that customer's ledger as an outstanding balance, which you collect later. A bill is either fully paid or fully udhaar; to collect part of it, record a receipt against the customer afterwards.
Can I scan barcodes while billing?
Yes. On the desktop point-of-sale, use the barcode scan input — scanning a product barcode adds the item and selects the correct batch automatically. Product and per-batch barcodes are supported.
How do I apply a discount on the whole bill?
Use the bill-level discount control. You can discount before tax or after tax; the amount is recorded against the Discount Allowed ledger. Individual line discounts and an optional round-off can be used at the same time.
Can I share the invoice on WhatsApp?
Yes. After you save a bill, the confirmation screen lets you print the invoice or share its PDF directly on WhatsApp to the customer.
Does the tax calculate automatically?
Yes. Each item carries its GST rate and HSN, so tax is computed per line as you bill. If your prices already include GST, use the inclusive calculator to derive the correct base rate.