Purchase return / debit note
Return goods to a supplier with a Tally-style debit note — stock leaves the original batch, tax reverses, and the supplier balance settles.
Quick steps
- 1
Open the confirmed purchase
Start a return against the original confirmed purchase you're sending back from.
- 2
Pick items to return
Select the products and quantities being returned (and exchange items, if swapping).
- 3
Choose settlement
Pick how it settles — Adjust supplier dues, Cash refund, Bank refund, or Credit with supplier (advance); or exchange for other goods.
- 4
Post the debit note
Storeflea creates a Debit Note voucher: stock leaves the origin batch and tax reverses.
When goods go back to a supplier — damaged, wrong item, excess — you record a purchase return. Storeflea does it the Tally-faithful way with a Debit Note so your stock, tax and supplier balance all stay correct.
Linked to the original purchase
A return is raised against a confirmed purchase, so Storeflea knows exactly which lot the goods came from. Stock is deducted from that origin batch (not just "somewhere"), keeping batch/expiry accurate. The accounting legs flip versus a purchase, and input GST reverses.
How the return settles
Pick how the value comes back — four settlement modes:
- Adjust supplier dues — reduce what you owe the supplier (against outstanding).
- Cash refund received — you got the money back in cash.
- Bank refund received — refunded to your bank.
- Credit with supplier (advance) — leave it as an advance/credit with the supplier for future purchases.
Refunds are outstanding-aware — Storeflea won't let a refund exceed the balance that actually exists, so the ledger can't go wrong.
Or exchange
Instead of settling in money, you can exchange — send back the goods and receive different items in their place, in the same flow.
Why not just edit the purchase?
Editing hides history. A debit note keeps both the original purchase and the return on record — auditable, and correct for GST (it maps to CDNUR/CDNR where relevant in your returns).
This mirrors a sales credit note on the customer side; here the document is a debit note to the supplier.
Frequently asked
How do I return goods to a supplier in Storeflea?
Raise a purchase return against the original confirmed purchase, pick the items and quantities, and choose how it settles — Adjust supplier dues, Cash refund, Bank refund, or Credit with supplier (advance). Storeflea posts a Debit Note: stock leaves the original batch and input GST reverses, keeping books and inventory correct.
Can I exchange a purchased item instead of just returning it?
Yes. A purchase return supports exchange — send back one item and receive another in its place — as well as reducing the supplier payable or taking a refund (refunds are capped by the outstanding balance).